Administrative Assistant

The Role Mission

The Executive Business Partner serves as the primary "Force Multiplier" for the CEO. Your mission is to maximize the CEO’s strategic output by serving as a high-level gatekeeper, a secondary brain for complex decision-making, and an expert orchestrator of the CEO's professional ecosystem. You ensure that the CEO is perpetually prepared, protected from low-value distractions, and focused on the firm’s 2026 growth benchmarks.

Key Responsibilities

Strategic Time Engineering & Gating

• Priority Alignment: Proactively manage the CEO’s calendar not based on "who asked first," but on the firm's quarterly OKRs and strategic roadmap.

• Deep Work Protection: Design and enforce "Focus Blocks" to ensure the CEO has the cognitive space for visionary work and complex advisory analysis.

• Shadow Management: Attend high-level meetings in the CEO’s stead when appropriate, capturing action items and ensuring follow-through across the firm.

Executive Communication & Ghostwriting

• Voice Synthesis: Draft high-stakes correspondence, LinkedIn thought leadership, and internal firm-wide memos in the CEO’s authentic voice.

• Briefing Intelligence: Prepare "Daily Briefing Binders" for every meeting, including participant bios, historical context, and desired outcomes (The "Why" behind every "Who").

• Board & VIP Liaison: Serve as the primary, high-touch point of contact for the firm's most prestigious clients and board members.

AI-Augmented Productivity

• Workflow Automation: Implement and manage an AI tech stack (e.g., Motion for scheduling, Otter.ai for transcription/synthesis) to automate 80% of routine administrative friction.

• Data Synthesis: Use Generative AI to summarize long-form reports or market intelligence into actionable "Executive Summaries" for the CEO’s rapid consumption.

Operational Stewardship

• Financial Administration: Oversee the CEO’s professional expenses, travel logistics (private and commercial), and personal brand assets.

• Crisis Buffer: Act as the first line of defense for urgent issues, resolving 90% of operational "fires" before they ever reach the CEO’s desk.

Core Competencies & Skills

• Anticipatory Intelligence: The rare ability to solve problems before the CEO is even aware they exist.

• High-Stakes Discretion: Absolute mastery of confidentiality and the "Internal Vault" mentality regarding sensitive firm and client data.

• Systems Thinking: The ability to see how a single calendar change impacts the entire firm's project delivery and revenue flow.

• Executive Presence: The gravitas to negotiate with senior partners, push back on the CEO’s time-wasting habits, and represent the firm to VIPs.

• Technological Agility: Expert-level proficiency in AI-driven productivity tools and the ability to train the CEO on new efficiency workflows.

Key Performance Indicators (KPIs)

1. CEO Leverage Ratio: Reclaim a minimum of 20 hours per week for the CEO to focus on "Tier 1" strategic activities.

2. Meeting Efficacy: 100% of the CEO’s meetings must have a pre-briefing provided 12 hours prior and a summary of action items delivered 2 hours after.

3. Communication Latency: Reduce CEO-related email/slack response times for internal staff by 50% through delegated authority.

4. Zero-Defect Logistics: 100% accuracy in travel, event, and scheduling logistics (Zero missed flights or double-bookings).

Qualifications

• Experience: 5+ years of experience supporting C-suite executives, preferably within Management Consulting, Private Equity, or a Top-Tier Advisory environment.

• Education: Bachelor’s degree in Business Administration, Communications, or Finance. An MBA or PMP certification is a significant advantage.

• Technical Mastery: Proven track record of using AI productivity tools and CRM systems (Google Workspace) to drive executive efficiency.

• High Alignment with Core Values, High-Performance Leadership, and Servant-Leadership.